Scan and Capture

PAYBOX® partners with leading scanning and data capture services providers to deliver an end-to-end invoice automation solution.

This approach provides organizations with a modular solution for all of their invoice processing needs -- no matter what format the invoice is received or how far along they are in automating their invoice processing.

This isn’t just a better invoice processing solution, it’s an AP transformation tool that automates:

  • Scanning & capture
  • Electronic invoice submission
  • Approval workflow
  • Dispute management
  • Payment status

With the combined solution of PAYBOX® and its scanning partners, companies reduce costs, achieve real-time cash flow visibility, and spend less time processing invoices and more time on core competencies.

Create new efficiencies

  • Accept electronic invoices via paper, e-mail, fax, EDI and web portal
  • Migrate to a Zero Footprint environment for invoice receipt
  • Apply your business rules for document receipt, prep, scanning, data capture and keying
  • Capture critical invoice data using advanced OCR and ICR technologies

Streamline invoice processing and management

  • Fully configurable electronic routing of documents by document type or workgroup
  • Exception queues for invoices that fail a business rule
  • Automated dispute management capabilities
  • Real-time monitoring and audit capabilities for all invoice types and processing tasks
  • Instant access to archived invoice data and related images

Leverage your existing technology investments

  • Automatically route approved invoices to your AP/ERP system
  • Provide outputs, extracts and exports for downstream systems
  • Deliver easy-to-access reporting and analytics on all AP processing
  • Initiate electronic payments of approved invoices